Privacy Policy Mobile Apps

Easy Systems BV

This privacy policy explains the way we process our customers personal data. This policy is applicable to all the personal data processed or used by the mobile applications build by Easy Systems BV.

Who is Easy Systems BV

Easy Systems BV is an independent software supplier, with registered office and place of business in (6716 WD) Ede at the Oortlaan 2 in The Netherlands, registered with the Chamber of Commerce under number 09160948.
Easy Systems BV is responsible for collecting and processing your personal data as described in this privacy policy. Please contact in case of any questions, remarks or complaints concerning the processing of your personal data.

Different types of personal data

We process the following categories of personal data:

  • E-mail address and password in order to access the mobile application.
  • Images of and data on invoices, bills or payments, which will be scanned and used to (for example) process submitted expense reports.
  • Your location when you use our mobile application to declare your travel expenses.

How we collect your personal data

There are several ways Easy Systems BV can collect your data. For example, when you register as a user of our application or when you submit an expense report.

The purposes for which we use your data

The data you provide us with is used to process expenses and to secure the access to your data. In addition, Easy Systems collects anonymised user data to continuously improve her mobile application.

Sharing of data with third parties

Easy Systems shares (anonymised) images of declared notes with Google to make it possible to scan and capture payment data from the uploaded notes. This data is subject to the privacy policy of Google which you can find at the following website:

Security and archiving

Easy Systems takes the necessary technical and operational precautions to protect your personal data from loss or misappropriation.
Your personal data will be archived as long as necessary to meet the purposes described in this privacy policy or as mandated by law and regulations.

Your rights

You can request access to and have the possibility to update and / or revise your personal data. Furthermore you can appeal to any other right which is lawfully yours according to the GDPR, including the right to object to the processing of your personal data. All you need to do is send a written request, accompanied by a copy of your ID, to:

Easy Systems BV
Data Requests
Oortlaan 2, 6716 WD Ede
The Netherlands

How is this privacy policy updated?

This privacy policy has been updated on the 1st of Januari 2018. Easy Systems continuously revises its content for the purpose of improving it. We will inform you about any revisions by publishing the revised policy on, after which it is put into immediate effect.